printer issues

5 Common Printer Issues and How to Fix Them

Printers are used regularly at the office or at home as the case may be. If it breaks down or stops working in the middle of a project, it will immediately set back the work. To prevent issues such as paper jams and faulty cartridges from occurring, make sure you have a quick way to fix them. You can stay ahead of common printer issues by following some of these tips:

Paper Jams

Paper jams are a common problem for printers, resulting in frustrating delays. It can occur when loose sheets of paper get stuck in the rollers or feeding mechanism of the printer. When this happens, we recommend you exercise some patience to avoid causing any damage from happening.

However, it is mostly caused by either mismatched paper size to the tray selected, mishandling while loading paper, uneven edges of papers, or incorrect paper setting. Most users try to take out the blocked papers quickly which gives rise to further damage. Here, you have to pull out the paper slowly and steadily, because sometimes small pieces get stuck between different components inside a printer.


The best way to avoid paper jams is to use good quality paper that fits within the manufacturer’s specifications. Also, ensure proper handling and loading of paper into the respective trays and keep an eye on tray indicators for the remaining amount and amount feed limit for each tray.

Keep your printer clean after regularly checking the clogged corners where dirt particles may accumulate causing misfeeds. Using these precautionary measures along with regular maintenance checks can help you avoid getting yourself into tedious printer troubleshooting tasks.

Loaded Queue

A loaded queue is a common issue encountered when attempting to use a printer. It occurs when multiple printing jobs are sent to the printer at the same time, causing the process not to respond correctly. In this state, printing may be stuck in the queue until each one is handled individually.


To address this problem, you need to take these steps – Clear any unneeded print jobs from the queue and reboot the printer if necessary. If further troubleshooting is needed, read the printer’s manual or contact technical support staff for assistance.

The Ink Cartridges Are Empty Or Low

Most printer problems stem from empty or low ink cartridges. This can be due to several factors, such as the use of poor-quality cartridges, improper handling or installation, or even incorrect machine settings. It’s important to take some time to troubleshoot the issue before you replace the ink cartridges to avoid wasting money on unnecessary replacements.


Printer issues relating to empty or low-ink cartridges can be diagnose quickly and solved. First, check your printer settings and ensure that the correct ink cartridges are properly inserted into the machine. You may also need to run a few cleaning cycles if your print quality has been suffering for some time.

If these adjustments don’t resolve the issue, you’ll likely need to purchase new ink cartridges to restore your printer’s function. It is also important to buy original ink cartridges when replacing them to avoid any further damage.

Misaligned Text

Another common problem that most printer owners face at some point in time is misaligned or funny-looking text. This is usually caused when the printer’s toner and print heads are not being properly placed, often due to a faulty cartridge or drum unit. To fix this issue, it’s important to make sure that all the moving parts of your printer are working correctly and in sync with each other.


Start by checking the toner level. If it’s too low then try changing the cartridges or refilling them as soon as possible. If the toner levels are normal then you can look at other possible causes such as an incompatibility between the type of paper used and your printer model. Before doing a test print, make sure the settings are correct.

Also, make sure to align the print head as some printers need manual alignment. With a little bit of maintenance and care, rectifying misalignments should not be a hassle, allowing you to get back to printing quality documents.

MFP Won’t Scan Anymore

When a multi-function printer (MFP) stops scanning, there are several potential causes, and most often the answer lies in the scanner driver. It could be outdated, configured incorrectly, or even not installed properly.


To fix the problem, your first step should be to restart the printer to see if that resolves the problem. If it doesn’t then check if your MFP driver is up-to-date and properly configured. Well if it’s still not working, choose to update your driver yourself and make sure you select one from a reliable source, as faulty drivers can cause even more problems. However, if none of the steps are working, then get help from a printer technician.


By following the steps outlined in this blog post, you can easily identify and fix 5 (five) common printer problems. In most cases, the problem can be solved by checking the printer settings, changing the paper type, or replacing the ink or toner cartridges. If the problem persists, contacting a printer technician or your printer’s manufacturer is the best option. Remember to always take the necessary precautions when troubleshooting any printer problems.

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